EDPR is governed by a strong sense of ethics, whose principles are embodied in the day-to-day activities of its employees, according to ethical practices generally accepted but which, for reasons of appropriate disclosure, transparency and impartiality, the company decided to provide details on.
For that purpose, EDPR approved in 2010 its Code of Ethics, whose wording has been updated in 2014, to be adopted by all company’s employees, without prejudice to other legal or regulating provisions. EDPR Employees must comply with the Code of Ethics and with the approved corporate policies which provide those practices. The Code of Ethics has been disseminated to all employees.
In 2011, the Board of Directors approved the creation of an Ethics Committee.
The Ethics Committee is a standing committee whose objective is to ensure the Code of Ethics compliance within the company, processing all information received to this extent and establishing, if appropriate, corrective actions.
The main functions of the Ethics Committee are the receipt, registration, processing and reporting to the Board of Directors of information and reports received by the employees regarding violations of the Code in matters of legislation and ethics, conduct in the work environment, human rights and equal opportunities, integrity, relations with customers and suppliers, the environment and sustainability. These functions include the following:
• Proposing corporate ethics instruments, policies, goals and targets
• Monitoring application of the Code of Ethics, laying down guidelines for its regulation and overseeing its proper application by the Company and its subsidiaries
• Analyzing reported violations of the Code of Ethics, deciding on their relevance and admissibility
• Deciding if there is any need for a more in-depth investigation to ascertain the implications and persons involved. The Ethics Committee may, for this purpose, use internal auditors or hire external auditors or other resources to assist in the investigation
• Any other functions assigned to it in the Articles of Association or by the Board of Directors
EDPR Ethics Ombudsman is Mr. José Figueiredo Soares.
According to the Ethics Code regulation, the Ethics Ombudsman is responsible for:
• receiving reports and preparing and documenting cases and submitting them to the Ethics Committee
• Monitoring each violation case that they have prepared until its conclusion and liaising with the complainant whenever necessary and appropriate
• Drafting quarterly reports on the organization’s performance in terms of compliance with the Code of Ethics
A “Code of Ethics” email channel is available for the communication of any breach to the Code articles.
Contact the Ethics Ombudsman using the form below.