The EDP Renováveis Group is committed to guaranteeing and respecting the privacy of its shareholders, as data subjects, in accordance with the regulations on personal data protection. Therefore, through this Privacy Policy, you are informed of the conditions under which your personal data will be processed in the context of the General Meeting to be held by this entity.

In addition, the data subject must read this information carefully, as it has been written in clear and simple language to allow it to be easily understood. Furthermore, at the time of providing his/her personal data, the data subject must ensure that these data are truthful, accurate and updated, exempting EDP Renováveis from any damage, direct or indirect, that could be caused as a consequence should this not be the case.

In those cases in which representation or remote voting includes personal data referring to individuals other than the holder, the data subject must inform them of the points contained in this Privacy Policy exempting the Data Controller from any responsibility in this regard.


1. Identification of the data controller

In accordance with Regulation (EU) 2016/679 (General Data Protection Regulation) and Organic Law 3/2018 of 5 December on the protection of personal data, data subjects are informed that their personal data will be processed by EDP RENOVÁVEIS, S.A. ("Data Controller" or the "Company" indistinctly) whose identification data are the following:

• Spanish Tax ID (NIF): A74219304
• Registered office: Plaza de la Gesta nº 2, 33007 Oviedo, España.
• DPO Contact: complianceofficer@edpr.com
   

2. Purpose of the processing of your personal data

The Data Controller will process the data subject's data, in a clear and transparent way, for the following legal, specific and sole purposes:

i) To manage the exercise or delegation of his or her right to attend and vote at the General Shareholders' Meeting, whether data are obtained by the shareholder, or are provided for this purpose by the banks and securities brokers and dealers in which these shareholders have their shares deposited or held (in which case their identification details, contact details and details relating to their shareholding situation will be processed); 

ii) To draw up a list of participants in order to properly manage the various processes arising from their status as shareholders at the General Meeting.

iii) To manage the proper functioning and development of the existing shareholder relationship with the data subject within the framework of the aforementioned Meeting.
 

3. Legitimate grounds for the processing of your personal data

The grounds that legitimise the processing of the data subject's personal data for the purposes described above are, mainly, the execution of a contractual relationship between the data subject and the Data Controller, which justifies said processing, together with the fulfilment of legal obligations to which the Data Controller is subject, in accordance with the applicable legislation. 

The processing of personal data for these purposes is mandatory, in order to comply with the contractual and legal obligations to which the Data Controller is subject. If this processing is not carried out, these obligations cannot be met.
 

4. Time limit for the storage of your personal data

The data subject's personal data will be kept for a period of 6 years, until the deadline for any possible actions deriving from them expires, in accordance with the applicable regulations.
 

5. The recipient of your personal data

The data of the data subjects may be communicated within the context of the General Meeting to notaries, for the purpose of drawing up notarial instruments, or be accessible to the public to the extent that it is contained in the documentation available for consultation or stated at the General Meeting, or to third parties in the exercise of the right to information provided for by law.
 

6. International data transfers

The personal data of the data subject shall not be transferred internationally to third countries outside the European Economic Area.
 

7. Rights of the data subject

The data subject has the right to:

• Revoke, where appropriate, the consent granted, notwithstanding the legality of the processing carried out until that time.
• Access his or her personal data.
• Rectify inaccurate or incomplete data.
• Request the deletion of his or her data when, among other reasons, the data are no longer necessary for the purposes for which they were collected.
• Oppose the processing of his or her data by the Data Controller, in accordance with regulations.
• Request from the Data Controller the limitation of data processing when any of the conditions provided for in the applicable regulations are fulfilled.
• Request the portability of his or her personal data.

In this regard, the data subject is informed that his or her personal data will not be subject to automated individual decision-making (including profiling).

For the purposes of exercising the above rights, the data subject may contact, through a written communication at the Departament of Compliance - C/ Serrano Galvache, nº 56, Edificio Olmo, 6ª planta, 28033 Madrid, attaching a photocopy of his or her ID card or passport or by e-mail complianceofficer@edpr.com. 

Lastly, when the data subject believes that the Data Controller has infringed the rights that are recognised by the applicable regulations on data protection, he or she will be able to file a complaint before the Spanish Data Protection Agency through its physical address C/ Jorge Juan, 6. 28001 - Madrid or the web page https://www.aepd.es/.
 

8. Technical and organisational measures

The Data Controller will process the personal data of the data subject, at all times, in an absolutely confidential manner while respecting the mandatory duty of secrecy with regard to them, in accordance with the provisions of the applicable regulations. Thereby adopting for this purpose the necessary technical and organisational measures that guarantee the security of the personal data and avoid their unauthorised alteration, loss, processing or access, taking into account the state of the art, the nature of the data stored and the risks to which they are exposed.

The Board of Directors unanimously agree to convene an Ordinary General Shareholders’ Meeting of EDP Renováveis, S.A. in the city of Oviedo, at the offices of the company located at Doctor Casal nº 3-5, on April 12^th, 2021, at 12:00 am on first call or, if there was no quorum, on second call, on April 13^th, 2021, at the same place and time, with the following:

 

Agenda 

ITEMS RELATING TO THE ANNUAL ACCOUNTS AND MANAGEMENT: 

First. Review and approval, where appropriate, of the individual annual accounts of EDP Renováveis, S.A., as well as those consolidated with its subsidiaries, for the fiscal year ended on December 31st, 2020. 

Second. Review and approval, where appropriate, of the proposed application of results for the fiscal year ended on December 31st, 2020, as well as the distribution of dividends. 

Third. Review and approval, where appropriate, of the Individual Management Report of EDP Renováveis, S.A., the Consolidated Management Report with its subsidiaries, and its Corporate Governance Report, for the fiscal year ended on December 31st, 2020. 

Fourth. Review and approval, where appropriate, of the Non – Financial Statement of the Consolidated Group of EDP Renováveis, S.A., for the fiscal year ended on December 31st, 2020. 

Fifth. Review and approval, where appropriate, of the management and performance by the Board of Directors and its Executive Committee during the fiscal year ended on December 31st, 2020. 

Sixth. Board of Directors: re-election and appointment of Directors : 

• Sixth A. Re-elect Mr. Miguel Stilwell de Andrade as Executive Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth B. Re-elect Mr. Rui Manuel Rodrigues Lopes Teixeira as Executive Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth C. Re-elect Mrs. Vera de Morais Pinto Pereira Carneiro as Dominical Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth D. Re-elect Mrs. Ana Paula Garrido de Pina Marques as Dominical Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth E. Re-elect Mr. Manuel Menéndez Menéndez as External Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth F. Re-elect Mr. Acácio Liberado Mota Piloto as Independent Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth G. Re-elect Mr. D. Allan J. Katz as Independent Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth H. Re-elect Mrs. Joan Avalyn Dempsey as Independent Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth I. Appoint Mr. D. Antonio Sarmento Gomes Mota as Independent Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth J. Appoint Mr. Miguel Nuno Simões Nunes Ferreira Setas as Dominical Director for the term of three (3) years as set in the Articles of Association.
   
• Sixth K. Appoint Mrs. Rosa María García García as Independent Director for the term of three (3) years as set in the Articles of Association. 
   
• Sixth L. Appoint Mr. José Manuel Félix Morgado as Independent Director for the term of three (3) years as set in the Articles of Association. 

ITEMS RELATING TO GENERAL MATTERS: 

Seventh. Approval of the Remuneration Policy of the Management of EDP Renováveis, S.A. 

Eighth. Reelection, as External Auditor of EDP Renováveis S.A., of PricewaterhouseCoopers Auditores, S.L., registered at the Official Register of Auditors under number S0242 and with Tax Identification Number B-79031290, for the years 2021, 2022 and 2023. 

Ninth. Share capital increase by means of cash contributions and exclusion of the pre-emptive subscription right for an amount of € 441,250,000 by issuing and listing 88,250,000 new ordinary shares of €5 of nominal value per share and a share premium of €12 per share. Prevision of incomplete subscription. Delegation of authorities for the execution of the share capital increase, the amendment of the Company’s by-laws and the application for the listing of the new shares on Euronext Lisbon. 

Tenth. Review and approval, where appropriate, of a complementary distribution in favour of the shareholders with a charge to unrestricted reserves. 

Eleventh. Delegation of powers to the formalization and implementation of all resolutions adopted at the General Shareholders’ Meeting, for the execution of any relevant public deed and for its interpretation, correction, addition or development in order to obtain the appropriate registrations.

Intention to participate at the General Shareholders’ Meeting

To exercise their right to attend, shareholders who intend to participate at the General Shareholders´ Meeting are requested to communicate it in until the end of the sixth (6th) day trading day preceding the day in which the General Shareholders’ Meeting shall be held, until the end of March 31^st, 2021 on first call and until the end of April 1^st, 2021 if the necessary quorum is not reached, to both:

      i. the Chairman of the Shareholders’ Meeting -being for such purpose, a template (that may be sent to the Company’s Offices at Calle Doctor Casal nº3-5, Oviedo, Spain; or to the email address shareholdersedpr@edpr.com) or an online application. Both means are available in this website,

      ii. the entity or entities in charge of keeping track of the account entries.

In order to attend the meeting, shareholders’ shares must be recorded at their name in the corresponding account entry record in the fifth (5^th) trading day preceding the day in which the General Shareholders´ Meeting shall be held, that is on first call April 1^st, 2021 and, on second call, April 6^th, 2021. This circumstance must be proved by the appropriate ownership certificate indicating the number of shares registered in the name of the shareholder in the fifth (5^th) trading day preceding the day on which the General Shareholders’ Meeting shall be held, which is requested to be submitted, to the Chairman of the Shareholders´ Meeting until the end of April 1^st, 2021, if the meeting is held on first call, or at the end April 6^th, 2021 if the meeting is held on second call, by the entity or entities responsible for keeping track of the account entries, to the Company’s Headquarters, to the Company’s Offices at Calle Doctor Casal nº3-5, Oviedo, Spain, or to the email address shareholdersedpr@edpr.com without the need of prior blockade of the shares until the date of the General Shareholders´ Meeting. If the General Shareholders´ Meeting is held on first call, the said certificate of ownership must refer to the shareholder’s position as of 0:00 hour, April 1^st, 2021. In the event, for the date of the meeting on second call, it must refer to the shareholder’s position as of April 6^th, 2021.

In order to identify the shareholders or their proxies as they access to the General Shareholders´ Meeting, attendees may be asked to present their national ID cards or any other official document generally accepted for these purposes, as well as the documentation proving such representation.

Shareholders who would like more detailed information about the instructions and requirements for exercising this right, may consult the Shareholder's Guide available on this website.

• Telematic application:

• Template Notification to attend:

Distance voting

Pursuant to the terms of Article 15 of the Articles of Association, shareholders may vote on the proposals relative to the Agenda items, the day of the General Shareholders' Meeting, electronically or by post.

Mail-in Voting

In order to vote , shareholders may request the required documentation to exercise such right from the Company to the Investors Relations Department at Serrano Galvache, nº 56, Edificio Olmo, 7th Floor, 28033 Madrid, or via e-mail address at ir@edpr.com. Such request, also could be done by telephone at +34 902 830 700 between 9:00 and 19:00 hours. Such request, which must include the shareholder’s address, must be received by the Company no later than fifteen (15) calendar days before the scheduled date of the General Shareholders´ Meeting on first call. The documentation for the remote voting will be sent to the shareholders to his/her address or email if requested, and will include, among others, a ballot and a postage-paid return envelope. The shareholder must fill in the corresponding box on the ballot with an X to indicate his/her vote - in favour or against- the resolutions or to abstain.

The template ballot is also available to shareholders on this website.

The completed and signed ballot must be sent to the Company’s Offices at Calle Doctor Casal nº3-5, Oviedo (Spain), or to the email address shareholdersedpr@edpr.com). It is recommended that shareholders residing in Portugal use email address or the telematic application.

Electronic Voting

Shareholders who are entitled to attend the General Shareholders’ Meeting may vote electronically. To this end, they must express their intention to do so using the link on this website. Such intention, which must include an email address, must be received by the Company at least six (6) trading days in advance of the General Shareholders’ Meeting (by March 31^th, 2021 for the meeting held on first call). The shareholder will then receive an email with a password and username which the shareholder must then insert in the appropriate places on the link in order to vote electronically.

Deadline for Receipt by the Company

Pursuant to the terms of Article 15 of the Articles of Association, mail-in votes and electronic votes must be received by the Company before midnight (24:00 hours) on the day before the scheduled meeting date on first call, i.e., before midnight (00:00 hours) on April 11^th, 2021.

After that time, votes may only be cast in person at the General Shareholders´ Meeting by the shareholder or the shareholder’s proxy who has complied with the requirements for participation in the General Shareholders´ Meeting.

• Link to the Electronic Voting 
   
• Template Ballot for Distance Voting GSM 2021: