To exercise their right to attend, shareholders who intend to participate at the General Shareholders´ Meeting are requested to communicate it in writing until the end of the sixth (6th) day trading day preceding the day in which the General Shareholders’ Meeting shall be held, until the end of March 22nd, 2018 on first call and until the end of March 23th, 2018 if the necessary quorum is not reached:
i. to the Chairman of the Shareholders’ Meeting -being for such purpose, a template (that may be sent to the Company’s Headquarters, to PO nº 15005 EC Campolide, 1074-003, Lisbon, Portugal, or to the email address email@example.com) or an online application. Both means are available in this website,
ii. to the entity or entities in charge of keeping track of the account entries.
In order to attend the meeting, shareholders’ shares must be recorded at their name in the corresponding account entry record in the fifth (5th) trading day preceding the day in which the General Shareholders´ Meeting shall be held, that is on first call March 23rd, 2018 and, on second call, March 26th, 2018. This circumstance must be proved by the appropriate ownership certificate indicating the number of shares registered in the name of the shareholder in the fifth (5th) trading day preceding the day on which the General Shareholders’ Meeting shall be held, which is requested to be submitted, to the Chairman of the Shareholders´ Meeting until the end of March 23rd , 2018, if the meeting is held on first call, or at the end of March 26th, 2018 if the meeting is held on second call, by the entity or entities responsible for keeping track of the account entries, to the Company’s Headquarters, to PO nº 15005 EC Campolide, 1074-003, Lisbon, Portugal, or to the email address firstname.lastname@example.org without the need of prior blockade of the shares until the date of the General Shareholders´ Meeting. If the General Shareholders´ Meeting is held on first call, the said certificate of ownership must refer to the shareholder’s position as of 0:00 hour, March 23rd, 2018. In the event, for the date of the meeting on second call, it must refer to the shareholder’s position as of March 26th, 2018.
In order to identify the shareholders or their proxies as they access to the General Shareholders´ Meeting, attendees may be asked to present their national ID cards or any other official document generally accepted for these purposes, as well as the documentation proving such representation.
Shareholders who would like more detailed information about the instructions and requirements for exercising this right, may consult the Shareholder's Guide available on this website.
In accordance with the provisions of article 15 of the By-laws, all shareholders may be represented at the General Meeting by another person (even if they are not shareholders).
A model letter of representation is available to shareholders, which may be requested to the Investor Relations Department by telephone +34 902 830 700 between 9:00 and 7:00 p.m., or by fax. +34 914 238 429, through the email email@example.com or directly through the form available below for these purposes, as an Annex to this subsection.
Copies of the documents accrediting the representations must be sent to the registered office of the Company (Plaza de la Gesta num. 2, 33007, Oviedo, Spain), post office num. 15005EC Campolide, 1074-003, Lisbon, Portugal or the email address firstname.lastname@example.org up to two (2) days before the day scheduled for the General Meeting in first call, that is, before the twenty-four (24:00) hours of April 1st, 2018. The original version must be delivered to the registration tables on the day of the celebration of the Meeting.
After the indicated period, only the representations conferred in writing presented personally at the shareholders entry tables, in the place and on the day set for the General Meeting and from one hour before the scheduled time, and for the start of the meeting until the beginning of it, will be accepted.
This form must be completed and signed by the shareholder and the representative, without whose acceptance can not be exercised. To this end, the representative must also sign the representation document.
The person in whose favor the representation is conferred must exercise it by personally attending the Meeting, delivering the original document of representation at the shareholders entry tables, in the place and on the day designated for the General Shareholders' Meeting and from an hour before the scheduled time for the start of the meeting.
Shareholders who would like more detailed information on the instructions and requirements for exercising this right, may consult the Shareholder's Guide available on this website.
Pursuant to the terms of Article 15 of the Articles of Association, shareholders may vote on the proposals relative to the Agenda items, the day of the General Shareholders' Meeting, electronically or by post.
In order to vote by post, shareholders may request the required documentation to exercise such right from the Company to the Investors Relations Department at Serrano Galvache, nº 56, Edificio Olmo, 7th Floor, 28033 Madrid, or via e-mail address at email@example.com. Such request, also could be done by telephone at +34 902 830 700 between 9:00 and 19:00 hours or by fax +34 914 238 429 . Such request, which must include the shareholder’s address, must be received by the Company no later than fifteen (15) calendar days before the scheduled date of the General Shareholders´ Meeting on first call. The documentation for the mail voting will be sent to the shareholders to his/her address or email if requested, and will include, among others, a ballot and a postage-paid return envelope. The shareholder must fill in the corresponding box on the ballot with an X to indicate his/her vote - in favour or against- the resolutions or to abstain.
The template ballot is also available to shareholders on this website.
The completed and signed ballot must be sent to the Company’s Headquarters (Plaza de la Gesta nº 2, 33007 Oviedo, Spain) or to the post office box in Lisbon PO Box nº 15005 EC Campolide, 1074-003 (it is recommended that shareholders residing in Portugal use the post office box).
Shareholders who are entitled to attend the General Shareholders’ Meeting may vote electronically. To this end, they must express their intention to do so using the link on this website. Such intention, which must include an email address, must be received by the Company at least five (5) trading days in advance of the General Shareholders’ Meeting (by March 26th, 2018 for the meeting held on first call). The shareholder will then receive an email with a password and username which the shareholder must then insert in the appropriate places on the link in order to vote electronically.
Pursuant to the terms of Article 15 of the Articles of Association, mail-in votes and electronic votes must be received by the Company before midnight (24:00 hours) on the day before the scheduled meeting date on first call, i.e., before midnight (00:00 hours) on April 2nd, 2018.
After that time, votes may only be cast in person at the General Shareholders´ Meeting by the shareholder or the shareholder’s proxy who has complied with the requirements for participation in the General Shareholders´ Meeting.